makebit.tech

We Build AI Systems and Software That Work While You Don't.

AI systems, automations and custom software that take repetitive work off your team's plate. Built to fit the tools and processes you already have.

Let's Build

We build on the tools you already use. No rip-and-replace.

Three things we build. One goal: less manual work.

Every business runs on a handful of tools and a lot of manual steps in between. We build what fills those gaps.

  • AI Systems

    AI that reads your documents, pulls out the fields that matter, and answers questions across your files with the source page cited. Includes document extraction, searchable company knowledge, and AI agents for repetitive decisions.

  • Automations

    Workflows that move data between your inbox, documents and business software, with human approval where accuracy matters. No more copying, chasing or re-keying.

  • Custom Software

    Dashboards, client portals and internal tools for the work off-the-shelf software doesn't cover. Built around how your team already works.

Built for teams buried in manual processes

Property management

Vendor invoices, leases, work orders and owner statements arrive by email and PDF, and someone keys them into AppFolio, Yardi or Buildium by hand.

  • AI Systems: Read vendor invoices and leases, extract amounts, GL codes, properties and lease dates, and flag anything that doesn't match. Ask questions across every lease and policy and get answers with the page cited.
  • Automations: Route invoices for approval, chase missing documents from vendors and tenants, and push approved data into your property management software.
  • Custom Software: Owner and portfolio dashboards, and internal tools for the workflows your property software doesn't cover.

Professional services

Accounting, legal and consulting firms lose hours to client intake, document collection and data entry spread across email, shared drives and QuickBooks.

  • AI Systems: Extract data from client documents, receipts and contracts, and search past engagements, templates and policies with cited answers.
  • Automations: Onboard clients and collect documents with automatic reminders, turn intake forms into records in your CRM and QuickBooks, and produce recurring reports.
  • Custom Software: Client portals, internal dashboards and tools built around your firm's process.

Freight forwarding

Bills of lading, commercial invoices, packing lists, arrival notices and customs paperwork come from dozens of carriers and agents in dozens of formats, and your team keys them into CargoWise by hand.

  • AI Systems: Extract shipment data from bills of lading, commercial invoices and packing lists, and cross-check them against each other before anything is filed.
  • Automations: Push checked data into CargoWise or your TMS, chase agents for missing documents, and send customers shipment status updates.
  • Custom Software: Customer portals, shipment dashboards, and tools that connect the systems that don't talk to each other.

Warehousing and 3PL

Receiving paperwork, proof of delivery, carrier invoices and client billing data sit across email, your WMS and spreadsheets, and month-end billing gets rebuilt by hand.

  • AI Systems: Read packing lists, ASNs and proof-of-delivery documents, and check carrier invoices against agreed rates to flag overcharges and duplicates.
  • Automations: Match proof of delivery to orders, turn storage and handling activity into client invoices, and update your WMS without re-keying.
  • Custom Software: Client portals for inventory and order status, operations dashboards, and internal tools for your warehouse processes.

We automate the paperwork your team handles. We don't control the data carriers and customs systems send you, but we make it faster to catch and fix when it's wrong.

Start with one process. See it work before you commit.

  1. Discovery

    We map one workflow end to end: where documents arrive, who touches them, and which system they end up in.

  2. Pilot

    We build a working version on a sample of your real documents, so you see the output before you commit.

  3. Build and integrate

    We connect it to your existing software, with human review wherever accuracy matters. It runs on your own servers or your cloud provider, so your documents stay under your control.

  4. Run and improve

    We monitor it, fix edge cases, and extend to the next workflow when you're ready.

You keep your software. We build what's missing around it.

The kind of systems we build

  • Sales and marketing AI

    Systems that follow up with leads, handle routine client reminders, and flag when a deal needs a person.

  • Document AI

    Pipelines that turn scanned and unstructured files into clean, structured data, ready for review.

  • Private knowledge systems

    Ask questions across internal documents in plain English and get answers that cite the source, hosted on the client's own servers.

Teams we've built for

  • Autism QA
  • Finnovate AI
  • RNR Consultant
  • Scrap Kart
  • Super Accountant

Want proof on your own documents? Send us a sample and we'll show you the output on a call.

Got Questions? We've Got The Answers!

What does Makebit do?

Makebit builds AI systems, automations and custom software for property management, logistics and professional services firms. We focus on the document-heavy work your team still does by hand.

Do we have to replace our current software?

No. We build on top of what you use, like AppFolio, Yardi, Buildium, QuickBooks, CargoWise or your TMS and WMS, and connect to them rather than replace them.

How accurate is AI document extraction?

It depends on your documents' quality and variety. We measure accuracy on a sample of your real documents during the pilot, and send low-confidence fields to a person for review instead of guessing.

Can you automate vendor invoice entry into AppFolio or Yardi?

Yes. We extract invoice details from email and PDF, match them to the right property and GL code, route them for approval, and push approved invoices into your property management software.

Can AI search our leases and answer questions?

Yes. We build a private search system across your leases and policies, so your team can ask a question in plain English and get an answer with the source page cited.

Can AI read bills of lading and enter the data into CargoWise?

Yes. We extract shipment details from bills of lading, commercial invoices and packing lists, check them, and push them into CargoWise or your TMS.

Can you check carrier invoices against our rates?

Yes. We compare each carrier invoice line against your agreed rates and shipment records, and flag overcharges and duplicates for your team to dispute.

Can you automate client document collection for an accounting or law firm?

Yes. We build intake flows that request documents, send reminders, sort what arrives, and create records in your CRM and QuickBooks.

How long does a project take?

We start with a pilot on one workflow, scoped on the discovery call. Larger builds are quoted after the pilot, once we've seen your real documents.

Do you offer post-launch support?

Yes. We provide ongoing maintenance, fixes and improvements, as set out in the terms of your quotation.

Disclaimer: Terms, agreements and related details vary by project type, complexity and what Makebit and the client agree. Each quotation includes a formal agreement acknowledged by both sides.